Re: Or maybe they just want to spy on the contents of your files
You may not but it is my job to want to know what's in our staff's files (or at least anything they share).
You surely must have heard of the Data Protection Act and the General Data Protection Regulation. Companies are required to implement "appropriate technical and organisational measures". Doing nothing is not an appropriate technical or organisational measure.
The files to which you refer are the property of the company, not the individual. As the person responsible for protecting data belonging to our customers and to our staff, I have every right - both legal and moral - to examine what people share and that is a right I exercise.