We got the heads up when we found our IT manager, who had previously never given a fudge, "taking notes" in the server room. As soon as he was away, we removed the labels from 8 racks of servers. This made it very difficult for him to put together any kind of documentation to go to outsource bidders, without involving us in the process. Which put us in the position of exposing the weaknesses in the tenders, and surfacing the real costs.
IT manager got punted a few months later.