back to article Want to keep the users happy? Don't call them users for a start

A common complaint about IT staff is their lack of social skills. As in any industry that attracts a certain type of person, there's a high percentage of dark-room-dwelling people who can sometimes struggle to communicate. This is either through what they say or how they interact with others. Not all IT people are like this of …

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  1. NattyP

    Nomenclature for those who use

    Personally, doing internal IT rather than for external types, I call the people I work with, and to whom I provide a service, 'colleagues' - because I don't work for them, I work *with* them; I'm just in a different line of work.

    'Them & us' separations just cause problems in my experience.

    1. vmistery

      Re: Nomenclature for those who use

      Absolutely 100% agree.

      I think quite a lot of It is an issue of respect, I used to work for the NHS and consultants and Doctors thought that because you were in IT you were an idiot and something to be bullied as a lesser human being. Then you had the lower paid personnel who - although often less computer literate - were usually polite and well meaning. The key is to deal with the first group in a courteous and professional manner and if necessary raise a complaint afterwards. However you can only do that if you treat the later (and often frustrating group) of people in a friendly and helpful manner and not look down on them for not knowing how to right click.

    2. Stretch

      Re: Nomenclature for those who use

      Wrong! "They" are just parts of the software that has yet to be written. They'll be automated out of the building eventually.

      And, personally, "non-technical" is my most damning insult.

  2. Miek
    Coat

    "Users" - Oh I have been calling them minions for the past few years, is that why I have had no promotion?

    1. Robert Grant

      Either you're delusional, or they really are your minions. Which would make you the CEO. Which would mean you can't get a promotion.

      You decide :)

  3. sandman

    All Users

    Even the most experienced of us (that really doesn't mean me) are users to some other sysadmin/help desk jockey, etc, unless you know everything about every bit of technology/software that you use at work or at home.

    So, be nice to your clients/customers/colleagues/whatever, or the wheel of karma will come full circle when you need support ;-)

  4. Tim 11

    I can't see it catching on

    I'm lucky enough to work for a small tech company where everyone is their own IT support, but if other areas of tech support (e.g. internet providers, phone companies etc) are anything to go by, it's easier to employ 100 useless-but-polite people who have no idea what you're talking about and just serve to give you the run-around than to employ a single person who actually might solve the problem. I don't like it but that's the world we live in.

    Whenever I report a problem, I try to give exactly the kind of information I would ask my customers to give me, but usually I find the person I'm talking to has no understanding of what I'm trying to achieve and no skills, training, aptitude or interest in interpreting my input or resolving the problem.

    1. MonkeyCee

      Re: I can't see it catching on

      You realise that most service providers, be it IT, banking or insurance, have at least one or two levels of "Customer Service" you have to go through until you can reach an actual fully qualified staff member. Your best bet is to get it logged with all the info needed, and wait for a call back.

      Unless you already pay (or your custom is worth) a direct line to the specialists you need. Much the same way that if you walk into a bank, the counter assistant isn't going to give you a loan. But if your Sir Moneybags, then the manager whisks you away so you never actually deal with the counter assistant or loan officer.

      In my time on assorted varietys of service desks, a lot of the improvements consist of getting the people who can do the complex tasks to ONLY do those, and get the simple tasks done by those who can't handle the more fiddly stuff. Even if it means making all the people calling with complex problems have either run the gauntlet of ensuring it's not a known issue, or know enough to insist the call is handed to person/group x. Since your high value staff are busy, it's almost certain that you can't just call them. However, when your job gets to them, they can in fact fix it. Or you fault is one of many stemming from the same root cause, and all that's going to happen is that will be fixed, and then your job closed.

      As for getting internet providers or phone companies to do ANYTHING it's beyond me. Almost nothing can actually be changed by anyone short of selling you something. If you're paying top dollar for your service, then they should be excellent (and usually are, like most premium services), if you've taken the cheapest option (and not checked what their support is like) then don't be shocked when you're talking to Bangalore and being given the run around. Because that's the support you paid for. Not that I've anything against Indian call centres, at least I can go off script without losing my job as compared to those poor buggers.

      My personal gripe is people blaming IT for business decisions. Especially outsourced IT, since that seems to be one of the "advantages" from management perspective. Approval for new laptop denied? I can tell you what the policy is, and even who said no (sometimes we couldn't tell them that). But I can't issue you one without the right sign offs. System is too "slow" (unresponsive) because it's now all done on a TS, yelling at me that your home computer is faster and that "I don't know IT" will not suddenly make me reverse the policy. God forbid that I point out where this should be raised, they are far too busy to actually write a complaint but can chew my ear off. Oh, and if I put this feedback in, it gets ignored ("staff are to use the correct feedback methods").

      "Bad" customer service can be a deliberate policy. If you know it's going to be 45+ minutes before your ISP answers the phone, why ever bother calling? If feedback on decisions is made too difficult, then you never have to deal with negative results. Ryanair as a case unto itself...

    2. Tom 13

      Re: I can't see it catching on

      I had an interesting twist on that "business model" a few days ago. One of those phone scammer types called the house about an error they found on our computers. When I told him to put away the F***ing script and talk to me like a tech he kept on reading the script. Same thing the next day. And a couple days later the same guy called but said his name was Kevin instead of Martin. After saying, "Look, Martin, just tell me what the error code is that you've detected..." he hung up. I haven't heard from them since.

  5. Khaptain Silver badge

    BOFH reprisal

    I just realised that no-one has yet mention the word "luser" , Mr Travaglia will not be amused....

    1. chivo243 Silver badge
      Meh

      Re: BOFH reprisal

      I've just finished reading the article and posts, and your are right! Also Pebkac hasn't been used.

      1. Steven Raith

        Re: BOFH reprisal

        Obviously El Reg Forums are suffering from an ID10T problem.

        Caused by sunspots.

        Steven R

        1. Anthony Hegedus Silver badge

          Re: BOFH reprisal

          We refer to certain classes of problem as PICNIC

          Problem

          In

          Chair

          Not

          In

          Computer

      2. Smarty Pants

        Re: BOFH reprisal

        or PICNIC

  6. Anonymous Coward
    Anonymous Coward

    Always ask them to try turning it off and then on again. It's the only IT thing users understand.

    1. Anonymous Dutch Coward
      Coat

      Turning it off and on again?

      They... ok their computers should be nuked from orbit. It's the only way to be sure.

      That neatly completes the buzzword bingo for today ;)

  7. Mike Arnautov

    I remember it well

    I recall management of a research organisation directing IT staff to stop using the term "users", thereby giving rise to "our research colleagues", or Orcs for short.

  8. Anonymous Coward
    Anonymous Coward

    But ITIL...

    I prefer the term 'Customers' (with a capital 'C' because I'm the sniveling kind), but ITIL courses insist I refer to them as Users

  9. Anonymous Coward
    Anonymous Coward

    Should I send this to our IT dept?

    Mass email from IT senior manager addressing "users" and requesting some action of them but failing to explain how to do it.

    Helldesk tickets regularly closed without proper resolution, IT managers repeatedly fail to turn up to management meetings to explain themselves.

    But users would be grateful if the IT dept could stop torrenting to the servers long enough to do *anything*.

    1. Martin H Watson

      Re: Should I send this to our IT dept?

      Helldesk? That says it all.

  10. Anonymous Coward
    Anonymous Coward

    Wet layer?

    ISO Layer 8,

    Carbon layer.

    Let's not give up on the buzzwords so easiliy.

  11. Dr_N

    "Staff"

    That's not very service oriented.

    Surely it should be "Customers" or "Clients" to be right-on in service providing terms?

  12. Down not across

    What are you trying to do?

    "Often people will ask for something they think is the best solution to their problem, which means more questions need to be asked to find out what they are actually trying to accomplish."

    And unfortunately not just users. Standard answer to most question is "What are you trying to do/achieve?"

    Number of times that has resulted in completely different solution.

  13. John Smith 19 Gold badge
    Unhappy

    Keep in mind no (system) users, *no* sysadmin need.

    No sys admins.

    You may not like them.

    You may think they are ignorant vermin (and some times you may be right). :(

    But they are (substantially) why your role exists.

    No one whose as big a control freak as some of you are will like to admit that fact.

    But it is a fact.

  14. Juillen 1

    Great, but...

    Every step of nicety and negotiation takes time. If you're in a business that pays for this service.. Wonderful.. If you're in a service that treats things as a treadmill that the technicians can never catch up with.. The politeness is a luxury that can't always be afforded when people decide to be less than helpful from the 'user' side.

  15. Eradicate all BB entrants

    The day they stop expecting ....

    .... me to wipe their arses for them is the day I will stop referring to them as users. If you don't know how to use the software you need to for your role speak to HR about training. I didn't go to kwik-fit when I needed to learn how to drive.

  16. Anonymous Coward
    Anonymous Coward

    Love it when they call to complain their PC is down - oh and the office is dark as the power failed.

  17. Anonymous Coward
    Anonymous Coward

    IT manager wanted us to be more 'responsive' and fix faults (even) quicker - so we setup the:

    Fast

    Action

    Response

    Team

    Took them a while...

  18. OGShakes

    invalid memory

    This artical is very good, but it forgets to tell us not to use tech jargon or acronyms that the users will not know. We also need to be aware we know stuff and they don't, so when they call needing something simple they are not being an ID10T, they simply do not know the same information as us and often we forget we could not do their job. We need need to look after them in the same way we would want them to look after us if the roles were reversed.

  19. Anonymous Coward
    Anonymous Coward

    After 14 years I have noticed...

    If you are too nice to them they ask for more while still treating you like shit and blaming you for the way Microsoft do this that and the other. Basically there is no win, but there is a balance. Do as much as you can behind the scenes, make them think you are amazing by keeping them in the dark, if there need a file restored don't tell them about shadow copies, do the restore yourself and they will love you.

    Always ask for resources when they ask for systems, that way you can tie the expense to users, they will be questioned on cost, not you.

    Never give out your mobile number, they will think you are there to fix their kids PC at the weekend, if they get your number and call at the weekend go ballistic at them, it's a war out there people, and we are being attacked by those who want everything for nothing and those who will sell the moon on a stick and say you can do it without a rocket.

    1. Anonymous Coward
      Anonymous Coward

      Re: After 14 years I have noticed... @AC 14:58

      Wow - you've figured all that out and you haven't even done your GCSEs yet? Impressive.

    2. Anonymous Coward
      Anonymous Coward

      Re: After 14 years I have noticed...

      I disagree about giving your mobile number out. I've had some lovely girlfriends by fixing home computers for people at work :o)

      1. BaudBandit
        Thumb Up

        Re: After 14 years I have noticed...

        Those aren't users, they're investments ...

  20. Anonymous Coward
    Anonymous Coward

    "Some users want to know every intricate detail about their brand new laptop and how to use all the fancy new options"

    Why has as item been procured when the user has not specified EXACTLEY what their needs are and justified their choice?

    So "we" have spent £1000+ on a notebook with Core i7/3G etc.. when all they are going to do with it is a few email/word docs, forever check their Fakebook profile and play angry birds?

    What is wrong with you people?

    1. Anonymous Coward
      Anonymous Coward

      What's wrong?

      Large multinational company. 18,000+ staff. Standard systems. Michelle in HR needs a new desktop? Dell Core i5 with 8 gigs RAM and an SSD. Dave in Finance needs one? Well he's going to be crunching a lot of numbers, so Dell Core i5 with *16* gigs RAM and an SSD.

      Or do you want to try supporting every conceivable Windows, Mac, and xNix system available?

  21. Anonymous Coward
    Anonymous Coward

    These work for me...

    Find the "power user" in every department (there is always one). Have a chat when you see them about the latest and greatest gadgetry, buy them a beer when you meet them in a pub, and listen to their opinions about how they get their work done and where they think the tools they get from IT are insufficient.

    The ROI (of your time and beer money) will be :

    - sometimes surprisingly insightful remarks on business processes (often easily changed) that otherwise don't get to IT

    - someone in the department (sales, accountancy, HR or whatever) that will be able to help with issues the less computer literate have, thus freeing up your time for more important tasks

    Another thing : when I need support (from an isp for example), I always stay polite and perform the actions they ask for, even if I know where the issue is. Remember, first line with these guys is almost always scripted, and the people manning the desk are more often than not cannon fodder who are trying to work their way up from the trenches. Make some small talk if possible, or a remark on how hard hell desk can be. In many cases they will escalate the issue as soon as they can. If you get to the point where someone can fix your problem, remember the name and send an e-mail to thank them afterwards.

    The previous comment regarding empathy: well, if you are a true BOFH, you'll recognize its uses to make your life easier.

    1. MonkeyCee

      Re: These work for me...

      IT advocates, power user, 1st level support, the secretary who does all the bosses computing....

      Many names, similar principle. Find people you trust, and give them more ability/authority to fix or report things to you. Gives you the handy 2 way filter, and more ability to get the truth of what happened. I don't care _who_ broke a thing, but knowing _how_ means hopefully it can be avoided in the future.

      Same happens for passing things up (if you are a helldesker), having people in storage/server/networks teams (and problem management if they exist) that trust your judgement so that you can raise issues to them informally, and who won't ignore you as being a phone muppet.

  22. Maty

    Users lie

    Because they don't want to admit they opened that dodgy email of Miley twerking, because they spilled coffee all over the keyboard when you warned them that would happen, because they *know* they shouldn't have deleted that file and now claim that the computer 'just did it', because they were meant to file that report yesterday and 'the system lost it'.

    The average user (yes, they use the system so they're users. Like people who drive cars are drivers. Get over it) the average user with a problem does not think 'how can I supply the sysadmin with enough information to fix this problem?' S/he thinks 'how can I get this issue fixed so that I don't look bad or stupid?'

    Nevertheless it's a good idea to be polite to the average user, because if you have arranged the system to that it's possible for one of them to actually screw up something other than their own data, you darn well should be apologizing.

  23. Trevor 3

    The best advice I can give is

    Little language things. Especially this one:

    "How can WE fix THE problem?"

    rather than

    "how can I fix YOUR problem?"

    1. Rick Giles
      Paris Hilton

      Re: The best advice I can give is

      The user is always part of the problem. Otherwise, you still be in your Fortress of Solitude surfing pr0n.

  24. Fletchulence

    "Turn a "no" into an alternative solution:"

    When I'm asked a "how do I do this" question, it's now standard to ask "why" five times so I can boil it down from what the user thinks they're trying to do, and what they actually (without knowing it) actually want.

    I'm afraid they will always be "users" to me.

  25. The Infamous Grouse
    Flame

    Fine without the possessive

    I've never had a problem with admins referring to me and my colleagues as "the users." We use the systems, and so that's what we are. But when one of them refers to us collectively as "my users" it makes me so angry I want to rip their head from their shoulders and pee down the neck hole.

    Over the years I've noticed a few folk here on the Reg forums who in my fantasy world would be in danger of winding up with a well urinated oesophagus. We are not "your" anything. We are fellow employees.

    1. Nigel 11
      IT Angle

      Re: Fine without the possessive

      Well, what would normally be meant is "the users who I have primary responsibility for supporting" as opposed to some other group of users. In exactly the same way, a manager is likely to say "my staff" meaning the part of the organisation for which he has primary managerial responsibility.

      Why does it annoy you so much?

      1. The Infamous Grouse

        Re: Fine without the possessive

        ...what would normally be meant...

        In some ideal workplaces, perhaps, but certainly not all. It's all about the context. Believe me, when some admins use the words "my users" (with an often strongly implied, and sometimes explicit, "fucking useless" between them) it's not for the reason you outline.

        Why does it annoy you so much?

        I also have issues.

  26. Arachnoid

    System Admins are very much like Personnel Officers.The later protect Managers from problems brought up by workers whilst System Admins well, they protect the infrastructure from problems brought up by end users

  27. Suricou Raven

    1. Never trust the user.

    2. Never let the user realise you don't trust them.

  28. Euripides Pants
    Facepalm

    nurses are not all popping out of their skimpy outfits

    WHAAAAT?!?!

    Sh!t, I'm in the wrong universe again!

  29. Anonymous Coward
    Anonymous Coward

    Want to keep the users happy?

    No.

  30. Anonymous Coward
    Anonymous Coward

    Trash for storage

    Just had another one today who created all folders inside the trash folder, then put in a ticket complaining all emails magically kept disapperaing every other weekend. Really hard to think of these ones as users, more like disaster on wheels..

  31. JamesTQuirk

    In sales new "customers" are in some quarters referred to as "TWA's" (Time wasting arsehole), when they first enter the shop, and ask questions, they only graduate to a "USER" if they buy one .....

    But I may have to incorperate Glasshole, my new favourite nerd name ....

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